The Problem with Pricing
There are still labs out there who have to get quotes from three different vendors for every order they place—we hope yours is not one of them! Most labs figured out long ago that having a pre-negotiated price and an “approved” vendor in place far outweighs any cost savings that can be obtained by competitive bidding of small dollar purchases.
On the other hand, if you are about to negotiate an agreement with a vendor or sign onto a group purchasing agreement, engaging us at this step could save you thousands of dollars!
Contracts and Agreements
There is a big difference between a contract and an agreement that you need to be aware of! Are you prepared to sign a document that could result in a lawsuit if they are backordered and you have to purchase products form a competitor? It’s true—this does happen! Even if your attorney reviews the document, does your attorney know what represents a good price on reusable glassware vs. a not-so-good price? We do. Did you consider your options on transportation and payment term options? We do.
We Negotiate on Your Behalf
As your agent, we will handle the vendor negotiations for you. You make the final call and sign any resulting agreement. No need for frayed nerves or a strained relationship with a vendor. We ask the tough questions on your behalf. Most importantly, we know what to ask for. Reduction in freight rates, extended terms, no charge blue ice shipping—we check everything.
Competitive Bidding and RFPs
For large, one-time purchases for big dollar items such as capital equipment or lab renovation projects, competitive bidding may be your best option. It may sound easy to put a bid or RFP together but it is not. Failing to specify EXACTLY what you want can result in anything from a minor hassle to a major lawsuit. We can help with every step of the bid or RFP. From determining your needs to agreeing on the list of vendors to submit requests or bids to tabulating the responses for your evaluation.
Agreements differ from contracts in that they are non-binding on both parties. However under Sarbanes-Oxley act of 2002 (www.soxlaw.com/introduction.htm) if a vendor says they will do something, then, by this law they are required to do it.
So agreements really work in your favor and give you more flexibility than binding contracts. But what do you give up? You may think that the price may be higher but in our experience, that has seldom been the case.
We can tailor an agreement to your needs and negotiate on your behalf. We can ensure that any agreement you are given has all of the elements working in your interest—such as a reasonable cancellation clause.
Is This Service Affordable?
Absolutely! Our rates are tailored to both the size of the client as well as the size of the job.
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